Commit a937cdf6 authored by Imran Hussain's avatar Imran Hussain

Add the draft Data policy with grammar corrections pointed out by ~vectre

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<h1>Swansea University Computer Society Data Policy</h1>
<p>Date: May 2018</p>
<p>GDPR (EU regulation 2016/679) replaces the Data Protection Directive
(EU directive 95/46/EC) on 25/05/2018. As per articles 12, 13, and 14 here is
our policy on data.</p></p>
<p>This is aimed to be the one and only place with regards to data within
Swansea University Computer Society, henceforth refereed to as SUCS.
This is written in as simple language as possible therefore may include some
informal phrasing.</p>
<h1>Clarifications:</h1>
<h3>Interested groups:</h3>
<ul>
<li/>
<p>Swansea University Computer Society (SUCS). SUCS is <b>not</b>
a legal entity. We are a ‘group’ of unpaid volunteers within a
larger charity. SUCS does not have a data protection officer and is
not registered with the ICO as we fall under the Students Union, and
are their problem. However we are able to deal with data related
queries directly via the email address <a href="mailto:admin@sucs.org">admin@sucs.org</a></p>
<p>In this document we consider “our” stuff to be any computer
system or network we manage, even if we do not directly own such
system or network.</p>
<li/>
<p>Swansea University Students' Union (Charity number:
1149941). Is the organisation we are a part of, legally no
difference between us (SUCS) and them. They are not registered with
the ICO as of 29/04/2018.</p>
<p>As of 29/04/2018 <a href="https://www.swansea-union.co.uk/website/cookies/">https://www.swansea-union.co.uk/website/cookies/</a>
says
</p>
<p>“Unless otherwise specified on the form, no personal
information will be shared with any third party outside of Swansea
University Students' Union. In addition all personal information
collected and/or processed by Swansea University Students' Union is
held in accordance with the provisions of the Data Protection Act
1998.</p>
<p>If you have any general queries, or need more information about a
particular form, please contact <a href="mailto:info@swansea-union.co.uk">info@swansea-union.co.uk</a>”</p>
<li/>
<p>Swansea University (Charity Number: 1138342). They are
registered with the ICO, Registration Number: Z6102454.</p>
<li/>
<p>You, the ‘data subject’, just by reading this (it’s
only available via our website) we have collected personal data on
you.</p>
</ul>
<p><br/>
<br/>
</p>
<h1></h1>
<h1>Data:</h1>
<h3>Non-members:</h3>
<p>SUCS stores data about your interactions with our systems as per
Article 6, Paragraph 1, Point F, Recital 49 of GDPR. It is not used
for purposes other than described in Recital 49.</p>
<p>Such data is exempt from Right To Be Forgotten (Article 17)
requests as per Article 17, Paragraph 3, Point E.</p>
<p>It may be shared with Swansea University ISS Networking Team and
Law Enforcement upon request.</p>
<p>No other data is stored.</p>
<h3>Members:</h3>
<p>SUCS stores data about all your interactions with our systems as
per Article 6, Paragraph 1, Point F, Recital 49 of GDPR. It is not
used for purposes other than described in Recital 49.</p>
<p>Such data is exempt from Right To Be Forgotten (Article 17)
requests as per Article 17, Paragraph 3, Point E.</p>
<p>It may be shared with Swansea University ISS Networking Team and
Law Enforcement upon request.</p>
<p>SUCS only starts to store other personal data until a member has
created a account on our systems.</p>
<p>Once you have created a account we hold the following personal
data that you give us:</p>
<ul>
<li/>
<p>Name</p>
<li/>
<p>Contact Details</p>
<ul>
<li/>
<p>Phone number</p>
<li/>
<p>Address</p>
<li/>
<p>Email address</p>
</ul>
<li/>
<p>SUCS Username</p>
<li/>
<p>SUCS UID</p>
<li/>
<p>Swansea University ID</p>
<li/>
<p>CCTV images &amp; video</p>
</ul>
<p>SUCS username is used to identify and address you.</p>
<p>SUCS UID is used in reference to GDPR Recital 49.</p>
<p>Swansea University ID is used to verify membership eligibility and
linkage when interfacing with Swansea University Students’ Union
and Swansea University.</p>
<p>CCTV is used in a non-monitoring fashion, history is only accessed
by staff when there is reasonable need. CCTV may be shared with
Swansea University (Estates and Facilities – Security) and law
enforcement.</p>
<p>Other stored details are used for contact purposes. They are not
shared with any third party outside of SUCS. However, they may be
shared with law enforcement when required.</p>
<p>We do not share data with third parties, that includes the
Students’ Union unless otherwise stated.</p>
<h1>Data Requests:</h1>
<h3>Non-members:</h3>
<p>You may send data requests for your data to <a href="mailto:admin@sucs.org">admin@sucs.org</a></p>
<h3>Members:
</h3>
<p>You may send data requests for your data to <a href="mailto:admin@sucs.org">admin@sucs.org</a></p>
<h3>Students’ Union Staff:</h3>
<p>We do not share data directly, if you would like some data please
speak to us at <a href="mailto:admin@sucs.org">admin@sucs.org</a></p>
<h3>Swansea University Staff:</h3>
<p>ISS Networking Team - You may send data requests to <a href="mailto:admin@sucs.org">admin@sucs.org</a></p>
<p>Estates Security - You may send data requests to <a href="mailto:admin@sucs.org">admin@sucs.org</a></p>
<p>Other – We do not share data directly.</p>
<h3>Law Enforcement:</h3>
<p>You may send data requests to <a href="mailto:admin@sucs.org">admin@sucs.org</a>.
If you wish to have a specific person to liaise with, please say so
in the original email.</p>
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