Date: May 2018
+ +GDPR (EU regulation 2016/679) replaces the Data Protection Directive +(EU directive 95/46/EC) on 25/05/2018. As per articles 12, 13, and 14 here is +our policy on data.
+ +This is aimed to be the one and only place with regards to data within +Swansea University Computer Society, henceforth refereed to as SUCS. +This is written in as simple language as possible therefore may include some +informal phrasing.
+ +Swansea University Computer Society (SUCS). SUCS is not + a legal entity. We are a ‘group’ of unpaid volunteers within a + larger charity. SUCS does not have a data protection officer and is + not registered with the ICO as we fall under the Students Union, and + are their problem. However we are able to deal with data related + queries directly via the email address admin@sucs.org
+In this document we consider “our” stuff to be any computer + system or network we manage, even if we do not directly own such + system or network.
+ +Swansea University Students' Union (Charity number: + 1149941). Is the organisation we are a part of, legally no + difference between us (SUCS) and them. They are not registered with + the ICO as of 29/04/2018.
+As of 29/04/2018 https://www.swansea-union.co.uk/website/cookies/ + says +
+“Unless otherwise specified on the form, no personal + information will be shared with any third party outside of Swansea + University Students' Union. In addition all personal information + collected and/or processed by Swansea University Students' Union is + held in accordance with the provisions of the Data Protection Act + 1998.
+If you have any general queries, or need more information about a + particular form, please contact info@swansea-union.co.uk”
+ +Swansea University (Charity Number: 1138342). They are + registered with the ICO, Registration Number: Z6102454.
+ +You, the ‘data subject’, just by reading this (it’s + only available via our website) we have collected personal data on + you.
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SUCS stores data about your interactions with our systems as per +Article 6, Paragraph 1, Point F, Recital 49 of GDPR. It is not used +for purposes other than described in Recital 49.
+Such data is exempt from Right To Be Forgotten (Article 17) +requests as per Article 17, Paragraph 3, Point E.
+It may be shared with Swansea University ISS Networking Team and +Law Enforcement upon request.
+No other data is stored.
+SUCS stores data about all your interactions with our systems as +per Article 6, Paragraph 1, Point F, Recital 49 of GDPR. It is not +used for purposes other than described in Recital 49.
+Such data is exempt from Right To Be Forgotten (Article 17) +requests as per Article 17, Paragraph 3, Point E.
+It may be shared with Swansea University ISS Networking Team and +Law Enforcement upon request.
+SUCS only starts to store other personal data until a member has +created a account on our systems.
+Once you have created a account we hold the following personal +data that you give us:
+Name
+ +Contact Details
+Phone number
+ +Address
+ +Email address
+SUCS Username
+ +SUCS UID
+ +Swansea University ID
+ +CCTV images & video
+SUCS username is used to identify and address you.
+SUCS UID is used in reference to GDPR Recital 49.
+Swansea University ID is used to verify membership eligibility and +linkage when interfacing with Swansea University Students’ Union +and Swansea University.
+CCTV is used in a non-monitoring fashion, history is only accessed +by staff when there is reasonable need. CCTV may be shared with +Swansea University (Estates and Facilities – Security) and law +enforcement.
+Other stored details are used for contact purposes. They are not +shared with any third party outside of SUCS. However, they may be +shared with law enforcement when required.
+We do not share data with third parties, that includes the +Students’ Union unless otherwise stated.
+You may send data requests for your data to admin@sucs.org
+You may send data requests for your data to admin@sucs.org
+We do not share data directly, if you would like some data please +speak to us at admin@sucs.org
+ISS Networking Team - You may send data requests to admin@sucs.org
+Estates Security - You may send data requests to admin@sucs.org
+Other – We do not share data directly.
+You may send data requests to admin@sucs.org. +If you wish to have a specific person to liaise with, please say so +in the original email.
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